Process & FAQ


1. Contact us

To create a design that matches your vision and style, it’s nice to meet in person and discuss all the details. Some clients already have an idea of how they want their design to look (we love shared Pinterest boards), but others can be overwhelmed by the many options. I’d love to guide through the many possibilities by showing you real examples of printing techniques, paper and materials and brainstorm design options. Please contact me if you want to sit together (in East-Flanders, Belgium) or schedule a Facetime/Skype call if you want to work with me. 

2. Offer

Based on the info of our meeting I can provide a detailed estimate of the cost. All the desired options will be shown seperately, so you can adjust accordingly. When you agree to the offer, we ask a 50% deposit to ensure your booking. Once we have this deposit and all the info we need for the lay-out (text), we plan the design phase so the fun can begin ! 

3. Design

You will get a digital preview of the design package through e-mail, to give you an accurate idea of the cohesive look. If needed, here’s your chance to give feedback for alterations. If the design is as desired, we will go in production after your approval. 

4. Production

When we received your approval, we start the printing/production phase. Depending on the techniques and materials you chose, the time it needs to print/produce can vary. 
For baby announcements you send us a text or an e-mail with the details we need before we can print them (date, length, weight). We act as soon as we can to get your cards ready as soon as humanly possible. For the timing of your cards, please feel free to check with me. 

5. Final Result

When everything is ready, we will contact you to let you know you can pick up your order, together with the final invoice. If you wish to have certain items ready beforehand (like envelopes, to write ahead) it is possible. We are equally as excited as you in the process of making your dream stationery and goodies, so we would love to know how you liked the result. Don’t hesitate to share the love ! 

How long in advance should I contact you for my wedding invitations?

We never rush a project if it can be avoided. That way everybody is happy with the result. It is best to contact us as far in advance as is practical. Some periods are fully booked faster than others (for example wedding season, year-end parties, et cetera).

You can contact us as soon as you have a firm or even approximate date. Some guidelines are listed below for sending out wedding related mail:

- Save the dates: six to eight months beforehand, even up to twelve months if you have guests coming from abroad or if you are having a destination wedding.

- Wedding invitations: At least six weeks before the wedding date. Two months is preferable. You can send out invitations earlier if you have guests coming from abroad or if you are having a destination wedding.

- Thank you cards: Two to four weeks after the wedding day or the honeymoon.

Please keep in mind that aside from the design phase, time is also needed for the production phase.
Turnaround time for letterpress is generally about eight working days. For digital printing there is a turnaround time of about four working days.

How long does it take to design a custom project?

This depends on the size and the complexity of the project, our availability and the time it takes to communicate feedback. Feel free to e-mail us for an idea of a timeline for your project.

What’s the cost of producing (printing) and designing a custom project?

That depends upon the size and complexity of the project, as well as the materials used, the techniques employed and the finishing. For example, if you would like to have letterpress invitations, the cost will be higher than digitally printed invitations. If you would like an invitation with a personalized illustration, the cost will be higher than an invitation consisting only of typefaces and graphic elements. On the other hand, the price can be made lower if we use a combination of several techniques, while still maintaining the overall look you desire. If you have a specified budget, let us know, and we will do our best to create something you will love within that budget. Don’t hesitate to send us an e-mail to make an appointment.

I would like to use a particular printing method or a unique material.

Inkspired works with experienced printers, letterpresses and print artisans to make your design dreams come true. If you have an unconventional idea, we will do our utmost to make it come to live.

What is letterpress, how long does it take and what does it cost?

Letterpress is a printing method that has been around for centuries. It is still well appreciated today because of its artisanal look. This technique requires a fine eye for detail and precise measurement. Every card is fed manually into the machine, one at a time. Every color is mixed by hand. That is why you often see designs in one to three colors. A printing plate is made from a digital design. This plate is pressed into thick soft paper creating depth you can see and feel. This time-honored method of printing is a time consuming process. Therefore you have to allow about eight working days for your cards to be ready. For birth announcements turn around time can be a little shorter.

The price of letterpress depends on several things, such as the design, number of colors, type of paper, size and quantity. Startup costs for letterpress is generally higher, but the greater the quantity, the lower the cost per card. Make sure you order enough, because if you need to order again, you will have to pay the startup cost again.

I have a tight deadline.

We take great pride in always meeting agreed upon deadlines. Please keep in mind that the production process (printing) cannot always be pushed forward. It could be that you will have to choose a different material or paper or even printing method to reach your deadline. A rush fee may be required for very close deadlines.

How long in advance should I contact you for the birth announcements of my baby?

We insist that there be enough time to ensure that every project has a happy result. So please contact us well in advance. Some periods are booked faster than others (for example wedding season, end of the year parties, et cetera). Depending on the size and complexity of the project you can contact us earlier, but for birth announcements, we recommend about three months before the due date.

What happens with my birth announcements once my baby is born?

On the day of birth you simply e-mail or text the missing information (date, weight, length, et cetera) and the name if you chose to not include it in the design yet. We will fill in the gaps and send you a digital file that is ready for print. We will initiate the printing process or if you prefer, you can do so yourself.

If you chose to print the announcement through Inkspired, we will let you know when your announcements are ready through e-mail or phone.

Please note that if your baby is born on the weekend or during a special holiday, printing cannot be started immediately.

Can you take care of the little extra’s that come with a birth announcement, such as the favors?

Apart from the printed birth announcement, we can also design packaging for the candy or design other favors such as buttons, magnets, stickers, bags, labels, envelopes, et cetera. If you have a great idea that hasn’t been previously mentioned, please let us know, we will do what we can to make it happen.

How much does it cost to send out my invitations/announcements by post?

That depends on the weight and size of the entire package you want to send. The postal clerks can calculate this for you. If you would like to make sure the envelopes have a standard shipping rate, we can discuss this before we begin designing your invitations/announcements.

I found a beautiful design on the internet; can you copy this with my content?

Inkspired prides itself on its unique tailor-made design concepts. That’s why we do not want to make copies of other designs. We respect the work of our fellow designers and the people that ordered those designs. But please let us know what attracts you to the design you found. Trust in the creative process that we will create something one-of-a kind.

What if I have to cancel my order?

You can cancel your order at any time. But please keep in mind that you will be charged for the hours that were already put into it. If work has not commenced as yet, you won’t be charged. So if you must cancel, please do it as early as possible.

I can’t make it to your office during your office hours, can I come at another time?

My office hours are from Tuesday to Friday, from 9 am until 5 pm. I have established office hours because otherwise I wouldn’t stop working. My family and loved ones also deserve time and attention. Of course I will do my very best to respond to your urgent questions and e-mails outside of the office hours. Please let me know when you could meet and we will try to find a solution that will suit us both.

I am pretty far from East Flanders. Can I still work with you?

Of course! We love face to face meetings. That is the best way I can get a true feel for your personality and unique style. But if you would like to set up a FaceTime or Skype meeting for example, feel free to contact us and we will arrange a meeting that suits our mutual needs.

Please note that paperstock and foilcolours are harder to see via screen and that there will be transportation costs involved. We would like to let you know that we do always package the goods very good for transport, but we can not be responisble for what happens to the package on the way to you. 

What can we expect to pay for a new corporate identity?

The cost of a corporate identity depends upon how elaborate you want to make your branding package. A basic package can contain a logo, business cards and a letterhead design. Many start-up clients ask for a website as well. You can also opt to expand your initial branding package with banners, promotional gifts, car lettering, et cetera. The possibilities vary. Therefore the price varies as well. Please do not hesitate to contact us for an informal offer.

Can I hire you as a freelancer?

Sure! I love helping a hand at your company during the busy weeks, or design something tailor made from scratch in a specific style. As a freelancer I worked for companies such as Mortierbrigade and Sanoma Media. I have experience in a variety of niches within the graphic design industry such as pattern/surface design, product/toy design, storyboarding, illustrations, retouching for photography, etc.